A Class of Information is a way of collecting together similar types of information. The Cayman Islands National Archive has grouped its Classes of Information into broad categories, by functions which reflect the Archive's major areas of responsibility. If you are intending to make a request, the following Classes of Information will help you explain more precisely which records you are seeking, or where the information may be found:
Function - Archival Management
Administering the public and private documentary resources held by the National Archive. Evaluating records and publications against established criteria and acquiring those materials that fall within the Archive's collections mandate. Developing and maintaining a system of arrangement and description to ensure the ongoing intellectual integrity and usability of materials held in the collections. Monitoring administrative change in government and documenting the provenance of archival records over time. Managing the physical control and storage of materials in the collections. Providing reference services, training and guidance to help researchers find and use materials in the collections. Undertaking outreach activities to promote the collections and reference services of the National Archive, locally and internationally.
For handling inquiries under the Freedom of Information Law, SEE Information & Technology Management.
For the development of disposal schedules, SEE Government Records Management.
- Activity # 1 ACCESSIONING
- Activity # 2 ADVISING
- Activity # 3 APPRAISAL & SELECTION
- Activity # 4 ARRANGEMENT & DESCRIPTION
- Activity # 5 COLLECTION MANAGEMENT
- Activity # 6 GUIDANCE
- Activity # 7 OUTREACH
- Activity # 8 PLANNING
- Activity # 9 POLICY
- Activity # 10 REFERENCE SERVICES
- Activity # 11 REPORTING
- Activity # 12 RESEARCH & DEVELOPMENT
- Activity # 13 STORAGE MANAGEMENT
- Activity # 14 TRAINING
Function: Government Records Management
Regulating the creation, control, maintenance and disposal of public records across government. Developing government-wide strategies, issuing policies and standards to build the infrastructure and capacity for records management. Monitoring and reporting on the quality of records management in public agencies. Authorising the destruction or transfer of public records, including the recovery of records that have been removed from government custody without authorisation. Providing advice, training and guidance to help agencies meet legal, business and community requirements for managing records. Offering storage and retrieval services for semi-active public records and supporting the Records Management System (RMS) for records control and tracking. Undertaking outreach activities to raise awareness of records management issues in government and internationally.
Includes management of records in all formats and media; analogue and digital; text, audio and still or moving images.
For CINA's internal records management activities, SEE Information & Technology Management.
For management of records in archival collections, SEE Archival Collections Management.
- Activity # 1 ADVISING
- Activity # 2 DISPOSAL AUTHORISATION
- Activity # 3 GUIDANCE
- Activity # 4 IMPLEMENTING
- Activity # 5 INSPECTING
- Activity # 6 LEGISLATION & STANDARDS
- Activity # 7 MONITORING
- Activity # 8 OUTREACH
- Activity # 9 PLANNING
- Activity # 10 POLICY
- Activity # 11 REPORTING
- Activity # 12 RESEARCH & DEVELOPMENT
- Activity # 13 STORAGE MANAGEMENT
- Activity # 14 TRAINING
Function: Records Preservation Management
Developing strategies and implementing techniques to ensure the ongoing physical integrity and accessibility of records held by government agencies or in archival collections. Issuing policies and standards to support the preservation of records. Providing advice, training and guidance on preservation matters internally, externally to government, other custodians and members of the public. Assessing the fragility of records to determine whether originals can be made available for inspection. Applying treatments to reduce risks, repair damage or prevent further deterioration. Copying, converting or migrating records to standard formats and media for access or security purposes. Inspecting and monitoring records storage facilities. Coordinating the identification of vital records and hazard management planning for records across government. Undertaking outreach activities to raise awareness of records preservation issues in government and internationally.
Includes preservation of records in all formats and media; analogue and digital; text, and still or moving images.
For development of CINA's own hazard management plan, SEE Strategic Management.
- Activity # 1 ACCESSIBILITY
- Activity # 2 ADVISING
- Activity # 3 CONSERVATION
- Activity # 4 GUIDANCE
- Activity # 5 INSPECTING
- Activity # 6 MONITORING
- Activity # 7 OUTREACH
- Activity # 8 PLANNING
- Activity # 9 POLICY
- Activity # 10 RECOVERY OPERATIONS
- Activity # 11 RECOVERY TREATMENTS
- Activity # 12 REPORTING
- Activity # 13 RESEARCH & DEVELOPMENT
- Activity # 14 STORAGE MANAGEMENT
- Activity # 15 TRAINING
